[PLACEHOLDER — this is a working draft, not legal advice. Have it checked before launch, and fill in every bracket.]
Last updated: [DATE]
Who we are
[Company name], registered in England and Wales, number [00000000], of [address]. We are the data controller for the information described here. You can reach us at [email].
What we collect
- When you ask for a free map scan: your business name, postcode, trade and email address.
- When you become a member: your name, business details, contact details, and the business figures you choose to enter. Card details are handled by our payment provider — we never see or store them.
- When you use the site: standard server logs and, if you consent, analytics about which pages are read.
Why we hold it, and on what basis
- To run your membership and provide what you have paid for — performance of a contract.
- To send you the map you asked for, and the weekly reminders you opted into — consent, which you can withdraw at any time.
- To keep proper business records and meet our tax obligations — legal obligation.
Who we share it with
Our payment provider, our email provider, and our hosting provider. Nobody else. We do not sell data and we do not pass your details to other businesses. [List the actual processors before launch.]
How long we keep it
Membership records for seven years after you leave, because HMRC requires it. Scan requests for twelve months. Marketing consent until you withdraw it.
Your rights
You can ask us for a copy of everything we hold about you, ask us to correct it, or ask us to delete it. Email [email] and we will respond within one month. If you are not satisfied you can complain to the Information Commissioner’s Office at ico.org.uk.
Cookies
[Describe what you actually set. If you add analytics, you need a consent banner. If you set nothing but a session cookie, say so — it is a genuine trust signal.]
£1 for your first month. Then £49 a month.
Twelve payments a year, not thirteen. No VAT on top. Cancel in two clicks — no phone call, no retention pitch, no notice period.